Keele University Mailing Lists

Keele University operates a number of mailing lists for the use of the students, staff and related research groups worldwide. These lists fall into different categories depending on their purpose and their audience.  Some lists are declared as private and are not listed on this website at all.  You should contact the list owner for information on subscribing to a private list.
Public Lists
The public advertised lists are open to Keele users to join.  These lists cover a wide range of subjects and are created on demand.  If you wish to have a new list created then please contact  As a general rule you cannot post a message to a mailing list if you are not a member of that list.
Automatic Lists
These lists are created automatically each night from various databases.  These lists have all the teaching modules, halls of residence and student groupings.  Staff and postgraduate research students are grouped by departments.  All staff (that is users with accounts which have an "a" or "b" as the third letter) are automatically given permission to post messages to all teaching modules.
Moderation Guidelines
The mailing lists are protected from becoming overwhelmed by inappropriate messages by a moderation team.  The team use these guidelines as a basis for making decisions on whether a message should be sent to the list or not.  If you have a query on the moderation of a message then please telephone extension 3070.
Some tips for using the mailing lists.

Accessing personal options and archives

If you click on any list to which you are subscribed from either the public or automatic lists above, you will be given the ability to edit your personal options.  You will need your Keele email address and your password for the mailing lists which is different to the password you use for email or file shares.  To enter your options editing page you should enter your full Keele email address (that's the one with your initials, surname and department within it) into the box right at the bottom of the page.  Once you've click ed the button alongside it you will be asked for the password, if you have forgotton it, use the "password reminder" button to have one emailed to you (it only takes a few seconds to arrive).  Click the "Back" button on your browser to return to the password prompt and carry on from there.

Options that are worth looking at:-

The digest option allows you to batch together all the messages from a mailing list onto a once per day digest.  This avoids the clutter of regular email in your mailbox and allows you to skim read the entire days email from a mailing list on one go.

The nomail option is a useful way of remaining on a mailing list without receiving any mail from it.  You can still access the archives (see below) but you will not receive any mail.  This can be useful if you are going on holiday and don't want the mailing lists to clutter your mailbox while you are off.  Use the "Set Globally" check box to set this option on every mailing list of which you are a member.  There's a "Submit" button you must click on to set your options.

When you wish to re-enable mail from the mailing lists change the option back and re-submit the changes.


All the Keele mailing lists can be archived and can be accessed by first selecting the list from either the "Public" or "Automatic" links above and then using the link provided in the first paragraph of that page.  You will need your Keele email address and mailing list password to access the archives but you can then see any of the messages that have been posted to the mailing list since the date it was created on the current system.


Automatic rejection

Automatically rejected messages are usually caused by trying to use the Keele mailing lists from your home email account.  The mailing list software has no knowledge of any email addresses other than the Keele email addresses and will automatically reject any non-Keele address attempting to email a Keele only mailing list. 

The other major cause is trying to use a mailing list to which you are not subscribed.  Mailing lists can only be used by their memebers except in the case of teaching modules which the members of "campusstaff" can email without being members.  To post to a list you should first subscribe to it as shown below.

If you are now teaching a module and you have had a posting automatically rejected for a teaching module mailing list, then make sure you have the correct staff account.  It should have an "a" or "b" as the third letter.  A "c" indicates you are only a visiting staff member and you will not have access to the teaching module mailing lists and a "d" indicates you are a postrgaduate student and similarly you will not have access either.

Why are messages rejected by the moderator?

The moderator has a set of guidelines which are used to decide if a message should be sent to a mailing list.  All messages sent to the main mailing lists are moderated, but most of the smaller lists run un-moderated unless a message is too large or contains a binary attachment.

How do I make my messages smaller?

Large messages and messages with binary attachments are blocked from all the main mailing lists.  As a rule email is mostly useful for sending short notes and sending large blocks of teaching material or announcements is rarely welcomed.  Large messages cause problems for people reading messages on slow network links and they also fill mailboxes quickly which can cause users to reach their quota on incoming mail and miss something vital.  However, there are ways of distributing teaching material to students effectively.

If you wish to distribute files to a group of students then create a space on your departmental website or on the teaching website where these files can be located and then email to students with the URL.  This not only keeps the students mailboxes relatively small but also provides an easy place for students to download any files that they might have mislaid.  Students often delete messages without thinking and having the resource on a website means they can always download a new copy without having to ask.

When mailing the mailing lists you can drastically reduce the size of your message by sending just the text.  Outlook has a habit of emailing a complete web enabled copy of your email which is quite unnecessary unless you are using a clever text formatting.  When you are editing your message simply click on the "Format" menu and select "Plain Text" rather than the HTML formatting.  This will reduce your message to a fraction of its HTML enabled size without removing any of the content.

Subscribing to a mailing list and unsubscribing from a mailing list

Subscribing and unsubscribing to a list can either be done by following the links from the public and automatic mailing lists link above or by sending email messages.  Sending an email message is the simplest method but if you insist on using the web interface then please check the section below on email addresses as many people at Keele struggle to get their email address correct.

Subscribing and unsubscribing using email

To subscribe or unsubscribe to a mailing list using email you should send a mail message to the following address:

replacing listname by the actual name of the mailing list.  e.g. 

and just put the word "subscribe" or "unsubscribe" as the message..

Note that the mailing list manager will email you back to check that no-one is trying to fool the software and it will ask you to confirm that you really wish to make the changes to your subscriptions.  You should simply reply to the email, including the original message, to confirm your decision.

Subscribing and unsubscribing from a mailing list using the web interface

If you have mastered editing your options as detailed in the tips section above, then you will also find an "Unsubscribe" button you can click which will immediately remove you from the mailing list. 

To gain access to the web interface for the mailing list you can either use the public and automatic lists link above or use the web link included at the end of every message sent on any Keele mailing list.

This page includes options for subscribing and unsubscribing.  If you are subscribing then please enter your details in the boxes provided and submit the page.  Please be very careful to get your email address correct, you may wish to read the section below on email addresses to be sure you have it correct.

If you are unsubscribing them ook at the bottom of the page and enter your email address in the box beside the button marked "unsubscribe or edit options" and then press the button.  See the section below if you are not certain of your email address.

Now you are presented with a choice.  If you know your password (its emailed every month and its not the same as the password you use for reading email or logging in) then you can enter it here to gain access to a web page that has all of your options listed and includes a section on unsubscribing.

If you don't know your password then the password reminder button at the bottom will email it to you.

The unsubscribe button in the middle of the page is a tempting option but all it will do is email you to ask for confirmation.  You can then reply to that email to confirm your unsubscription.

What's my email address?
Why is my email address banned?

You only have one email address.  We do have some alternative forms which we maintain for backwards compatibility with older naming schemes we have used in the 80's and 90's, but these are not guaranteed to work in any circumstance, but they definitely don't work with mailing lists.

Your email address is of the form (or for taught students)

Note that you cannot just use  your username, and you must use your personal Keele address.  The mailing list software has been specifically set up to ban all Keele email address formats that it doesn't know about so if you get a message telling you your attempt to subscribe has used a banned email address then it is because your trying to use some obsolete or deprecated form of email address.

Your email address is on the letter you were sent when you initially requested an account.  It's also in the email message sent each year when you re-register, it's also sent once a month from the mailing list software and, finally, if you look up your own name in the online phone book, then you will find it there as well.