University operates a number of mailing lists for the
use of the
students, staff and related research groups worldwide. These lists
fall into different categories depending on their purpose and their
audience. Some lists are declared as private and are not
on this website at all. You should contact the list owner for
information on subscribing to a private list.
||The public advertised lists are
open to Keele users to join. These lists cover a wide range
subjects and are created on demand. If you wish to have a new
list created then please contact firstname.lastname@example.org.
As a general rule you cannot post a message to a mailing list if you
are not a member
of that list.
||These lists are created
automatically each night from various databases. These lists
all the teaching modules, halls of residence and student
groupings. Staff and postgraduate research students are
by departments. All staff (that is users with accounts which
an "a" or "b" as the third letter) are automatically given permission
to post messages to all teaching modules.
||The mailing lists are protected
from becoming overwhelmed by inappropriate messages by a moderation
team. The team use these guidelines as a basis for making
on whether a message should be sent to the list or not. If
have a query on the moderation of a message then please telephone
tips for using the mailing lists.
Accessing personal options and archives
If you click on any list to which you are subscribed from either the
public or automatic lists above, you
will be given the ability to edit your personal options.
You will need your Keele email address and
password for the mailing lists which is different to the password you
use for email or file shares. To enter your options editing
page you should enter your full Keele email address (that's the one
with your initials, surname and department within it) into the box
right at the bottom of the page. Once you've click ed the
button alongside it you will be asked for the password, if you have
forgotton it, use the "password reminder" button to have one emailed to
you (it only takes a few seconds to arrive). Click the "Back"
button on your browser to return to the password prompt and carry on
Options that are worth looking at:-
The digest option allows you to batch together all the
messages from a
mailing list onto a once per day digest. This avoids the
of regular email in your mailbox and allows you to skim read the entire
days email from a mailing list on one go.
When you wish to re-enable mail from the mailing lists change the option back and re-submit the changes.
All the Keele mailing lists can be archived and can be
accessed by first selecting the list from either the "Public" or
"Automatic" links above and then using the link provided in the first
paragraph of that page.
need your Keele email address and mailing list password to access the
you can then see any of the messages that have been posted to the
mailing list since the date it was created on the current system.
Automatically rejected messages are usually caused by trying to use the Keele mailing lists from your home email account. The mailing list software has no knowledge of any email addresses other than the Keele email addresses and will automatically reject any non-Keele address attempting to email a Keele only mailing list.
The other major cause is trying to use a mailing list to which you are not subscribed. Mailing lists can only be used by their memebers except in the case of teaching modules which the members of "campusstaff" can email without being members. To post to a list you should first subscribe to it as shown below.
If you are now teaching a module and you have had a posting automatically rejected for a teaching module mailing list, then make sure you have the correct staff account. It should have an "a" or "b" as the third letter. A "c" indicates you are only a visiting staff member and you will not have access to the teaching module mailing lists and a "d" indicates you are a postrgaduate student and similarly you will not have access either.
Why are messages rejected by the moderator?The moderator has a set of guidelines which are used to decide if a message should be sent to a mailing list. All messages sent to the main mailing lists are moderated, but most of the smaller lists run un-moderated unless a message is too large or contains a binary attachment.
How do I make my messages smaller?
Large messages and messages with binary attachments are blocked from all the main mailing lists. As a rule email is mostly useful for sending short notes and sending large blocks of teaching material or announcements is rarely welcomed. Large messages cause problems for people reading messages on slow network links and they also fill mailboxes quickly which can cause users to reach their quota on incoming mail and miss something vital. However, there are ways of distributing teaching material to students effectively.
If you wish to distribute files to a group of students
then create a space on your departmental website
or on the teaching website where these files can be located and then
email to students with the
URL. This not only keeps the students mailboxes relatively
small but also
provides an easy place for students to download any files that they
might have mislaid. Students often delete messages without
thinking and having the resource on a website means they can always
download a new copy without having to ask.
Subscribing to a mailing list and unsubscribing from a mailing list